Collaborative teambuilding with reduced conflict in business
Posted By RichC on January 2, 2014
What better way to start keeping my resolutions for the New Year than to start with a post about teamwork and conflict (self and tolerance). Liane Davey in the Harvard Business Review shared five tips over the holidays in here article called Conflict Strategies for Nice People. She states that although it can be uncomfortable for people who avoid conflict that presenting different points of view is critical to team effectiveness. “Teams need conflict to function effectively” and “diversity of thinking is the source of innovation and growth.” Presentation techniques can improve the comfort for those who are “nice people” and still are expected to share their thoughts even when there is a difference of opinion.
Here are a few tips on improving your delivery:
1. Use “and,” not “but.” When you need to disagree with someone, express your contrary opinion as an “and.” It’s not necessary for someone else to be wrong for you to be right. When you are surprised to hear something a teammate has said, don’t try to trump it, just add your reality. “You think we need to leave room in the budget for a customer event and I’m concerned that we need that money for employee training. What are our options?” This will engage your teammates in problem solving, which is inherently collaborative instead of combative.
2. Use hypotheticals. When someone disagrees with you, don’t take them head on—being contradicted doesn’t feel very good. Instead, a useful tactic is to ask about hypothetical situations and to get them imagining. (Imagining is the opposite of defending, so it gets the brain out of a rut.) If you are meeting resistance to your ideas, try asking your teammates to imagine a different scenario. “I hear your concern about getting the right sales people to pull off this campaign. If we could get the right people…what could the campaign look like?
3. Ask about the impact. Directing open-ended questions at your teammate is also useful. If you are concerned about a proposed course of action, ask your teammates to think through the impact of implementing their plan. “Ok, we’re contemplating launching this product to only our U.S. customers. How is that going to land with our two big customers in Latin America?” This approach feels much less aggressive than saying “Our Latin American customers will be angry.” Anytime you can demonstrate that you’re open to ideas and curious about the right approach, it will open up the discussion (and you’ll preserve your reputation as a nice person).
4. Discuss the underlying issue. Many conflicts on a team spiral out of control because the parties involved aren’t on the same page. If you disagree with a proposed course of action, instead of complaining about the solution, start by trying to understand what’s behind the suggestion. If you understand the reasoning, you might be able to find another way to accomplish the same goal. “I’m surprised you suggested we release the sales figures to the whole team. What is your goal in doing that?” Often conflict arises when one person tries to solve a problem without giving sufficient thought to the options or the impact of those actions. If you agree that the problem they are trying to solve is important, you will have common ground from which to start sleuthing toward answers.
5. Ask for help. Another tactic for “nice conflict” is to be mildly self-deprecating and to own the misunderstanding. If something is really surprising to you (e.g., you can’t believe anyone would propose anything so crazy), say so. “I’m missing something here. Tell me how this will address our sales gap for Q1.” If the person’s idea really doesn’t hold water, a series of genuine, open questions that come from a position of helping you understand will likely provide other teammates with the chance to help steer the plan in a different direction.
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